Plan Sponsor’s Quarterly Calendar

by | May 14, 2014 | Institutional Services

JULY

  • Conduct a review of second quarter payroll and plan deposit dates to ensure compliance with the Department of Labor’s rules regarding timely deposit of participant contributions and loan repayments.
  • Verify that employees who became eligible for the plan between April 1 and June 30 received and returned an enrollment form. Follow up for forms that were not returned.
  • Ensure that the plan’s Form 5500 is submitted by July 31, unless an extension of time to file applies. (Calendar year plans)

AUGUST

  • Issue initial fee disclosures to employees by August 30. (Calendar year plans)
  • Begin preparing for the distribution of the plan’s Summary Annual Report to participants and beneficiaries by September 30, unless a Form 5500 extension of time to file applies. (Calendar year plans)
  • Submit employee census and payroll data to the plan’s recordkeeper for mid-year compliance testing. (Calendar year plans)
  • Confirm that participants who terminated employment between January 1 and June 30 elected a distribution option for their plan account balance and returned their proper form. Contact those whose forms were not received

SEPTEMBER

  • Send a reminder memo or e-mail to all employees to encourage them to review and update, if necessary, their beneficiary designations for all benefit plans.
  • Begin preparing the applicable safe harbor notices to employees, and plan for distribution of the notices between October 2 and December 2. (Calendar year plans)
  • Distribute the plan’s Summary Annual Report by September 30 to participants and beneficiaries, unless an extension of time to file Form 5500 applies. (Calendar year plans)

Consult your plan’s financial, legal, or tax advisor regarding these and other items that may apply to your plan.

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